It may take a while to see the various departments if its your first time accessing the public folders.

Make sure you select the checkboxes of the items you want to view.

You can also manage permissions on specific folders if your administrator has given you the rights to do so.

What Are Microsoft Exchange Public Folders August 2, 2018, 2:25 am, Public folder migration Public Folders is one of the many features within Microsoft Exchange.

Its purpose is to give Outlook users access to common folders for sharing information.

Exchange Administrators can control user access by assigning permissions to a Public Folder.

You can also make a Public Folder available to everyone in an organization as well.

Public Folders also support the following features: Contacts Calendar Items Messages Journal Entries Notes Custom Attributes Templates Why Would You Use Public Folders For many organizations that have been using Microsoft Exchange, Public Folders is an easy way to share content with multiple users and groups.

Most users already have access to Microsoft Outlook, so adding this feature to their mailbox view makes sense and is easy to implement.

Administrators can define the Public Folder Hierarchy and assign ownership status to separate parts of the hierarchy to ease the administrative burden.

You can even configure folders to receive email through mail-enabling the folder.

What Are Mail-Enabled Public Folders Mail-Enabled Public Folders allow the folder to receive email directly to it.

They are assigned an SMTP address once you set the folder to be mail-enabled.

In a shared environment like Public Folders, mail-enabled public folders offer a nice way to centralize email delivery for specific groups or departments without having to give control of mailboxes to multiple users.

You can even allow users the ability to send email on behalf of mail-enabled public folders too, making them a powerful solution for managing a team email address without the need to have a separately defined email account that you log into.

How Are Organizations Using Public Folders Due to the simplicity of deployment and the ease at which users can share content, Public Folders are often found at the core of business processes.

Add in the ability to also receive email directly to the folder, and you can streamline a business process pretty easily.

Here are some examples: Organize projects into their own dedicated folder.

Separate sub folders created to further organize specific project content and mail-enabled folders to receive email specifically related to the project.

Specific business unit folders for sharing content specific to it.

Team tracking calendars that everyone has access to by creating a calendar folder Folders tied to email addresses for receiving voicemails and faxes by using mail-enabled folders Custom templates for auto-replies to team mail-enabled folders (i.e.: We have received your inquiry and we will respond within 24 hours.) Contact repository How Can You View Public Folders Interacting with Public Folders is done using Microsoft Outlook.

In order to see and work with your Public Folders, you need to have been given access and you need to enable the view within your Outlook profile: NOTE: Outlook 2013 is being used as an example, but the steps are similar for other versions.

At the bottom of Outlook, you will see options such as Mail, Calendar, People, Tasks, etc.

This will alter your mailbox view on the left-hand side, displaying your Public Folder Hierarchy.

Based on your permissions, you will be able to browse the Public Folder Hierarchy.

Public Folders Outlook For Mac